Photo and video consent, digital & legally sound
Whether it's a coaching seminar, a corporate event, or a trade show booth, mediaConsent collects photo and video consent right at the entrance, on a tablet or via QR code. Attendees sign digitally and you get an automatic, legally sound PDF record for your files.
A closer look
A portal that explains itself in seconds
A clean, continuous flow from the tablet at the entrance to managing everything in the admin area.
Kiosk portal
Signed in under a minute, right at the entrance
Manage consents
Every consent, its status, and its proof, at a glance
Gallery & reference photos
Link photos to consents, spot opt-outs instantly
Consent detail view
Signature, timestamp, and reference photo as proof
Global branding
Logo, colors, font, and copy, managed centrally
At a glance
Your dashboard, always up to date
All your events, consents, and objections on one page – key metrics, completion rate, and the latest responses in real time, no manual counting required.
- Key metrics across all your events at a glance
- Live activity feed of the latest consents
- Quick access to events, branding, and settings
For everyone who has to prove consent
- Coaching & seminars
- Event agencies
- HR & corporate events
- Data protection officers
- Trade show & conference organizers
Core features
Everything you need for legally sound consent
From the kiosk terminal at the door to the automatic PDF archive, mediaConsent covers the whole flow.
Kiosk & tablet portal
QR code or tablet at the entrance. Guests sign in under a minute and never have to download an app.
Audit-proof GDPR documentation
Everything is AES-256 encrypted, every signature carries a timestamp as proof, expired consents get anonymized automatically, and guests can revoke anytime via link. Access and deletion requests run through a self-service portal straight to you, no need to handle every request by hand. Exactly what your data protection officer wants to see.
White-label branding
Your logo, your colors, your copy, applied globally across events or set individually per event.
Automatic PDF documentation
Every consent and every refusal lands in your inbox as a PDF automatically.
Reference photos & gallery
Attach a photo to a consent if you like. Handy for on-site photographers who need to spot opt-outs fast.
Multilingual
Admin area and guest portal in German and English, for international events.
Pricing
Fair for any event size
Free to get started, Pro for teams with more events and custom branding. Cancel anytime.
Free
€0/ forever
5 active events included
- Up to 5 active events
- Up to 25 consents per event
- Logo & colors in branding
- Reference photos
- CSV export & event statistics
Pro
24,99 €/ month
or €249.99 / year (20,83 € per month, 17% savings)
- Everything in Free
- Unlimited events
- Font, style, copy, and PDF layout, all yours to customize
- Your own SMTP server
- Gallery shares for photographers & partners
- ZIP export of all documents
7-day free trial · 17% savings when billed yearly · cancel anytime
| Feature | Free | Pro |
|---|---|---|
| Number of active events | Up to 5 | Unlimited |
| Consents per event | Up to 25 | Unlimited |
| Global branding: logo & colors | ||
| Branding: font, style, background & texts | ||
| Custom branding per individual event | ||
| Customize PDF header & footer | ||
| Custom SMTP server for email delivery | ||
| Gallery shares for external partners | ||
| Reference photos for identification | ||
| Admin notifications | ||
| ZIP export of all PDFs bundled | ||
| Event statistics | ||
| Customizable data retention period | ||
| Digital signature | ||
| PDF generation | ||
| QR-code kiosk | ||
| Consent revocation |
FAQ
Frequently asked questions
Is mediaConsent really GDPR-compliant?
mediaConsent is built with GDPR in mind: all personal data is AES-256 encrypted on servers based in Germany, expired consents get anonymized automatically, and guests can revoke their own consent anytime via a link, no login required. Whether your specific processing is GDPR-compliant also depends on your own content and decisions, which remains your responsibility as the organizer.
Where is my data hosted?
On servers in Germany, within the EU. There's no data transfer to countries outside the EU, and at rest, everything is encrypted with AES-256, the same standard banks use for sensitive data.
Do I need a credit card for the Free plan?
No. The Free plan is free to use permanently, for up to 5 active events at once, no credit card and no automatic conversion into a paid plan.
What happens after the 7-day trial?
After the trial you choose between Free and Pro. Without payment details nothing continues automatically, so there are no surprise charges.
Can guests take part without their own account?
Yes. Guests open the portal via QR code or tablet link, sign digitally, and automatically receive a PDF copy by email, no registration needed.
Can I use my own branding?
Yes, logo and colors are already included in the Free plan. With Pro you can also customize font, copy, and the PDF layout, globally or per event.
How do I cancel my Pro subscription?
Anytime, directly in Settings under "Plan". Monthly plans run until the end of the billing period, then you switch back to Free automatically.